DO NOT SNAIL MAIL OR PDF DOCUMENTS. We will not be able to use them. Data must be in a .doc, .rtf, .xls or WIDGET format Need assistance doing this? Call us!
ProDiem, Inc. is pleased to announce that we have implemented a new online service. This new service will allow you submit your flight data, verify your address, and make payment in a new streamlined manner on our web site. You will now be able to do this all in one place from your secure account with Pro-Diem, Inc.
What we need for per diem calculation: Virgin America crew members have Schedule Detail Reports available in CrewTrac.
Training – If using a method other than Option 1, be sure to include profile notes regarding travel dates and location for any out of base AND away from home (more than 35 miles from your residence) training.
Data Submission Options:
Option 1 Try our widget! We have created a small program to assist in creating your file for your per diem calculation. It copies and pastes your flight data into a file that you can upload to the Pro-Diem, Inc. database. Download the file below and look for it on your desktop. Open the file from your desktop and follow the instructions. No need to copy & paste flight data, it does all the work for you!
Click on the link below to download the widget to a computer with a Windows operating system.
If you do not have Windows, call our office and we will connect you to a remote office computer to run the data widget.
Option 2 Copy and paste your flight data into our paperless submission form. You can copy and paste each month’s flight data into our electronic form and submit the file directly to your account in the Pro-Diem, Inc. database. Once you have saved the completed flight data file, log in to your Pro-Diem, Inc. account and select the “Submit Order” menu option. Follow instructions to upload the file. After completing the final step of making payment you will be put in the queue for processing.
Option 3 Fill in our Microsoft Excel and Microsoft Works Log. For those of you who prefer to keep your data in a file on your computer we offer a log for Microsoft Excel and Microsoft Works. Click on the button below and choose “Save” when prompted. We recommend saving the file somewhere on your computer where you can find it again easily, i.e. your desktop. Please rename the file something unique to you, such as your last name and the tax year. Once your log is complete you can submit it to us by logging into your Pro-Diem, Inc. account and selecting the “Submit Order” tab at the top. After the file is uploaded you will be prompted to make payment. Your payment will put you in the queue for processing. An active internet connection is not required for this method.
These are the flight data submission options for Virgin America Pilots & Flight Attendants.
Please contact our office at (817) 421-8389 if you have any questions.