Wishing Everyone a Happy 2024 as we continue to serve you with over 30 years of experience serving Pilots and Flight Attendants!

Our office is accepting flight data for processing 2023 Expense Reports. 

We expect no changes for states allowing expense deduction on State returns.  We will update this page as states publish their rules for 2023 taxes.

We are processing reports for those who live in States that allow you to write off your un-reimbursed business expenses on your State tax return.  States allowing for 2023 were the following:


AlabamaConfirmed 01/19/2024

Arkansas- Confirmed 01/19/2024

California– Confirmed 01/09/2024

HawaiiConfirmed 01/09/2024

Minnesota  –Confirmed 01/09/2024

New York Confirmed 01/09/2024

***For individual State information CLICK Here***


Request call today for assistance!   

Please tell us know if this request is for a State or Federal Tax Return

We are pleased to inform you that our office is now accepting flight data for the processing of 2023 expense reports. This is a great opportunity for those who live in states that allow you to write off your un-reimbursed business expenses on the state tax return.

To ensure that your expense report is processed in a timely and accurate manner, please submit your flight data as soon as possible. If you have any questions or concerns, please do not hesitate to reach out to our office.

If you need a per diem report for your STATE taxes or small business needs, fill out our call back request form. We will respond as soon as possible.  Because of the IRS Tax Reform passed December 2017 Pilots and Flight Attendants  can no longer write off their un-reimbursed Business expense deductions on their Federal tax returns.   We are processing reports for those who live in States that will allow you to write off your un-reimbursed business expenses on the State tax return. 


Reports processed in order received.

By logging into our site, you are acknowledging that our report now comes “AS IS”.  Because of the varied rules on state taxes and small business expenses etc., we no longer provide audit support other than to the extent of our calculations were correct.   Because of the new tax complexities, we do not provide instructions for how to use our calculation and recommend hiring a knowledgeable tax consultant to assist you.

It will be up to each individual to make sure that they fall under those exceptions in the IRS Tax Reform ruling.  For a more detailed description of the new Tax Reform please visit www.IRS.gov.  With that being said Pro-Diem, Inc. will not be able to process “Federal” expense reports.  


Mon – Fri 9:00AM – 4:00PM (CST)
Saturday Closed
Sunday  Closed

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The #1 choice of Crew Members for Per Diem Calculation!

Don’t give up your hard-earned tax break! If you are able to itemize on your state taxes, we can help you save on your tax bill by calculating your travel expenses correctly.

If you are a pilot or flight attendant for a major airline and paid a per diem, your allowable meal and incidental expenses were probably much greater than the per diem you were paid.


We make it easy!

Using our sophisticated computer program, we will calculate your maximum allowed meal & incidental expenses (per diem amount) and supply you with a detailed report indicating, leg by leg, exactly what you are allowed to claim on your taxes. We use your flight times so we can stretch out your actual allowance to give you the most you can claim – to the penny!

Our fee is only $59.00.  If you are in audit for a previous year (2017 and prior) and need your per diem calculated correctly by us for your audit along with audit support, we charge an additional $500.00 per tax year and accept requests on a case-by-case basis as time allows. It is a time-consuming process to help correct other per diem companies’ mistakes. Rest easy knowing your report was done correctly and has the backing from a legitimate company and not a fly by night internet app.

We understand each of the different airline’s inherent issues and make sure that your per diem report is correct. We understand time conversions between Local and Zulu, daylight savings times, date line issues, flight rules, and partial day rules. We are knowledgeable on training issues and rules regarding ground times and layovers which are additional considerations that require expertise when calculating these expenses. We will even call you if we think you are missing information because we care about doing your per diem report correctly.

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Pro-Diem, Inc.’s online service has been a huge success with crew members!

Check for your airlines’ specific instructions by clicking here or on the Airlines Served link at the top of this page.

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“The bitterness of poor quality remains long after the sweetness of low price is forgotten”   –   Ben Franklin

Thank you for using Pro-Diem the first time! We know you will be glad you did!



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