AMERICAN AIRLINES: PILOTS

EXPERT PER DIEM CALCULATION

PLEASE SELECT ONE OF THE FOLLOWING:

A)  If you want our report for your “FEDERAL” return Please click here!

B)  If you are requesting a Report for “STATE” Taxes, Amendments or special circumstances please click here.

By logging into our site, you are acknowledging that our report now comes “AS IS”.  Because of the varied rules on state taxes and small business expenses etc,  no longer provide audit support than to the extent of our calculations were correct.   Because of the new tax complexities, we do not provide instructions for how to use our calculation and recommend hiring a good tax consultant to assist you.

It will be up to each individual to make sure that they fall under those exceptions in the IRS Tax Reform ruling.  For a more detailed description of the new Tax Reform please visit  www.IRS.gov.  With that being said Pro-Diem, Inc. will not be able to process your 2018 “Federal” expense report.  We thank you for your loyalty, allowing us to assist you over the years.  We will continue to look for solutions and pursue other ways we can help you.  Be sure to check our website for any updates as we will be posting any further information there.

DO NOT  SNAIL MAIL OR PDF  DOCUMENTS.  We will not be able to use them.  Data must be in .doc, .rtf, .xls, .txt,  or WIDGET format   Need assistance doing this?  Call us!

Pro-Diem, Inc. is pleased to announce that we have implemented a new online service. This new service will allow you to verify your address, pay and submit data in a new streamlined manner on our web site. You will now  be able to do this all in one place from your secure account with Pro-Diem, Inc.

Data Submission Options – What you can do to get flight info to us: 

What we need: Copies of your HSS’s for each month from your Union website. This is our preferred method of data submission from American Airlines PILOTS.

(The Reason: The flying history for PILOTS found on the APA contains your “In Times”.  Your Pay Sheets at AMR contains the number of minutes flown not the actual “in time”.) 

PRO DIEM AMERICAN PILOT FLIGHT DATA INSTRUCTIONS 
  1. Open the APA logbook interactive report (via your SAS server, not the APA Pilot App).  The direct link can be found on the APA website.  Click the hamburger button (3 line menu bar). click Committee, scroll  to schedules, scroll down to interactive reports, then select LOGBOOK.
  2. When report is open, click on the link on the left side, PRO DIEM DATA FORMAT
  3. Data is displayed in a table
  4. EXPORT DATA via three vertical dots in top right of the table SELECT “EXPORT DATA”  (Leave all boxes checked that are already checked in pop up)
  5. Click OK
  6. Check your Internet Browser download folder for the excel file
After you download your file, to go https://pro-diem.com/
  1.  Log in to your Pro-Diem, Inc. account

2.  Choose Submit Order, start file order process, 2024 from year dropdown and first time filing from purpose drop down.  Then click next step.

3.  Click select file, click tiny folder, choose data file you downloaded, click upload then when file populates click next step.

4.  On the Shopping cart page click next step again without checking the box

5.  Check your profile information then click confirm profile and submit payment.  This will take you to the payment page

6.  Make payment.  When you have completed payment click your profile tab at the top to add your training event for 2024 or send an email with your dates to

prodiem@gmail.com with month, dates, and location

Don’t forget to confirm your Profile!

*******Include in your submission, weather online or by mail, any notes. If you were in training at any time please let us know where and when so that we can give credit if credit is allowed.  If you had an entire month off for whatever reason let us know so that we do not delay processing your report to find out if it was left out in error.

Option 2. Fill in our Microsoft Excel and Microsoft Works Log. For those of you who prefer to keep your data in a file on your computer we offer a log for Microsoft Excel and Microsoft Works. Click on the button below and choose “save” when prompted. We recommend saving the file somewhere on your computer where you can find it again easily, i.e. your desktop. Please rename the file something unique to you: such as your last name and the year. Once your log is complete you can submit it to us by logging into your online account and selecting the file upload tab at the top. Once the file is submitted proceed to the payment tab. Your payment will push your account to processing.

Click here to download Spreadsheet Log

Option 3. Fill in our Electronic Log. We have a great one available for you by logging in to your own secure account with us. If you have not registered an account with us online, it is a simple process. Once you have logged in you will click on the Log tab at the top and select log entry from the drop down menu. More detailed instructions for filling out the electronic log will be on the log entry page. 

Login to pro-Diem.com

American Airlines Notes:

Pilots :

We can also use the following data sources:

1.HI2 “CALENDARS” FROM AMR:  Copy these monthly and paste into our form or a blank document.  They come directly from AMR and if you can remember to save them before they are out of the computer will work great.  You may also wish to print a copy for your records.

Go to AA Pilots Home page

In the center column select “My Flying Schedule (Calendar)

Then select the previous month.

 Your previous month is only available until around the 10th.  You may use the HI1 Calendar for your current month ONLY after you have finished flying for the month.

A calendar with square blocks will come up with your sequences listed below it.  Click on PRINT! 

You might also download the file to a folder you have created to organize your monthly printouts.  If you wish yo upload them to us at the end of the year, we request that you copy and paste them into a single word processing document.  To do this just select “Contol A” – to select all, then  “Control C” to copy, then with a blank document open select “Control V” to paste the data into the blank document.  You can save the document and add months to it as the year goes on.  At the end of the year you can just upload the file to us for easy processing!

2. Copies of the Last Pay Sheet Detail for each month  – You will have to use one of our logs for this method.

  Log in to jetnet Once on jetnet, click the “PAY” tab. Once the “PAY” tab opens, select “Pay Statement”. When the “Payment Tab” opens up, all your pay statements will be displayed. Either scroll down to the “Activity/Pay Sheet”, or click on the “Activity/Pay Sheet” link located on the upper right hand corner of the page.For American select the last pay sheet of the month.

If you are a pilot and taking this information from your “pay sheets” PLEASE NOTE: 

American Airlines  lists your “out times” and your “minutes flown” not your “in time”, we have written a special program to accommodate this.  Our software allows you to enter the “minutes”  and WE will automatically calculate the IN times for you! Saving your HI-3’s after each trip is a very good idea!

Download this special log form for use with AA “pay sheets”:

 for Microsoft Excel users

 for Microsoft Works users

After  downloading  our Flight Log sheet, enter your information into it.  Then when complete you can login to our website, upload your file and make payment in a few quick steps.

These are the flight data submission options for American Airlines Pilots.

Please contact our office at 817-421-8389 if you have

any further questions.